TERMS + CONDITIONS
All you need to know...
Updated 24th May 2023
Basketball England Membership
Players must be registered and affiliated with Basketball England in order to undertake any basketball activity, whether that is indoors/outdoors or individual/group. Information on how to do this can be found in the Basketball England Membership Hub.
Spartans Basketball Academy
Please read our Terms and Conditions carefully prior to making payment to Spartans Basketball Academy, and before your child attends any of our training sessions.
Once payment or a booking has been made, you have thus accepted our online booking terms and conditions. All of our registrations, payments for sessions, camps, games, tournaments and tours are non-refundable and non-transferable. Spartans Basketball Academy cannot be held responsible for any injuries or accidents that may occur during any of our training sessions, games, camps, tournaments or tours.
All parents/guardians, children and players must have respect for other children, players, parents/guardians, coaches and staff. We expect players to be punctual and attend all booked training sessions with us. If your child is not turning up regularly to training sessions or are regularly late they are not guaranteed court time or a place in the team if playing games for our club. They may also be removed from open sessions and his/her place offered to another child. Your child may also be disallowed to represent their Local League or National League team if they are not attending training sessions or regularly arriving late - this includes not being able to take part in our training sessions. If your child is unable to attend a training session please notify us in advance. In any of the above situations no refunds will be offered for any payments that have already been made.
All players must be registered (£24) before any sessions can be booked. This fee is now a one-time registration fee. Spartans Basketball Academy has the right to refuse admission to training sessions if their child's registration has not been paid in full. Players will not be added to a register until registration and session fees have been paid in full before sessions commence. Please do not put a coach in an awkward position by sending your child to a training session having not paid or completed all relevant forms and having not made payment. The coach will be given the register 24 hours before each session and if your child is not on the register he/she will be unable to take part.
All payments for sessions, camps, teams and online sessions are non refundable and non transferrable. Children cannot move from a particular training session during the week to another weekly training session. This includes moving from school to open sessions, from one camp to another or a session on a particular day to another session that day.
There are no discounts or refunds available if your child misses a training session due to other commitments, illness, transport issues, lateness, injuries or anything else. We need our players to attend all training sessions to improve their skill and fitness and help their teams achieve success during the season. If your child is unable to attend CVL, NL sessions or Games throughout the season due to other commitments he/she should not join our Local League or NL teams. We need our players to be committed for the entire season.
At Spartans Basketball Academy we do not allow players to train with, represent or play for another basketball club whilst being a member of our Basketball Academy. Please contact us if your child plays CVL, National League or represents another club before they join our Academy. In the event that your child joins another club after becoming a member of our Academy no refunds will be given and your child will not be able to represent or train with Spartans Basketball Academy. If a child represents Spartans and is training with another club and this has not been discussed with us in advance they may be asked to leave and will not be permitted to take part in any of our training sessions. No refunds will be offered in this instance.
If your child is unable to attend a training session, game, camp or tour we should be notified by email in advance as early as possible. This helps build a good relationship between players, parents and staff that works in favour of players, parents/guardians, coaches and the Academy. Ideally the player will speak with their coach in advance.
Sessions will take place indoors on a full or half court. On occasion, full court training sessions may take place on half the court or outdoors due to other bookings at a particular training venue. Sometimes, sessions will be joined together if there is an issue with venue or coach unavailability. There will always be a minimum of ten sessions per term for Open Sessions, although there may be as many as twelve. Occasionally, sessions may be cancelled at short notice. In such an event, any cancelled sessions will be moved to another day or venue or joint with another age group. If the session can not be replaced with an indoor or outdoor coaching session, it will be replaced with an online session. Alternative venues may include The German School, Tiffin Sports Centre, The Kingston Academy, Holy Cross School, YMCA Hawker, Grey Court School, Tedddington School, Tiffin Girls' School or The Rainbow Leisure Centre. Please take this into consideration when making bookings with us.
Camps must be paid for in full even if your child is unable to attend all days of the camp. If a camp is cancelled by us for any reason any money paid will be credited to a camp at a future date, we are unable to offer refunds. If your child takes part in a single day or part of a camp, money must be received before the camp commences. Places for camps are given on a first-come, first-serve basis, and sometimes by invite only. If you have booked your child onto a camp and have not made payment at the time of booking your child will be removed from the register to allow another child to take part.
All payments for sessions, camps, games, tournaments and private coaching must be paid for in advance. If you have not paid your child's fees for training sessions, games, camps or private coaching they will no longer be allowed to take part in our Academy programme until monies have been paid. Spartans Basketball Academy has the right to refuse players from returning to the Academy if there are issues with late payments or behaviour. If there are issues with making payments please speak with us in advance so we can help with this. If your child is on FSM we may be able to help with a discount in costs. Players are expected to have an exemplary attitude and behaviour at all times and this also includes their behaviour on social media. Spartans Basketball Academy has a very strict 'NO DRUGS and NO ALCOHOL' policy. If players are consuming, using or promoting the use of drugs, cigarettes, vaping or alcohol consumption they will not be able to participate in any of our training sessions.
Spartans Basketball Academy have the right to refuse admission to training, camps, tournaments, private coaching, tours or games.
Not all children who are part of a CVL or National League team will play in every game or get equal minutes, this is determined by the coach and many factors are taken into consideration..
Only Spartans uniforms/t-shirts may be worn for our training sessions and games.
In the event that a training session is cancelled or moved due to Sports Hall unavailability, we will endeavour to provide an additional 'catch up' session when possible which may be outdoors, otherwise we will offer an online session as a replacement. Unfortunately, we are unable to offer a refund. The minimum number of sessions per term is ten sessions.
Spartans Basketball Academy expect a certain level of behaviour at all times which is agreed to prior to the start of the term, training or matches. We have the right to exclude a child from any training session, Local league game, National League game or any team (including a tour) if it is deemed that the child’s or parent/guardian's behaviour is rude, disruptive, unsafe or harms the reputation of Spartans Basketball Academy. We also reserve the right to not allow a child to represent our CVL/National League team or any team/tournaments if their behaviour conflicts with our code of conduct or their attendance is unsatisfactory and below 90%. In any event a refund will not be issued.
By your child becoming a Spartan, you consent to receiving emails and texts from Spartans Basketball Academy and photos being taken of your child during our training sessions, camps, games and tours for use on our social media platforms and on our website to promote the Academy and in some cases our partners. You may opt out of receiving our communications at any time by emailing us at firstname.lastname@example.org and asking to unsubscribe or asking to be removed from our mailing list.
Online Sessions (if applicable)
Your child must be supervised during our online sessions. Your child should warm-up before our online sessions commence and cool-down after the online session has finished. Spartans Basketball Academy cannot be held responsible for any injuries or accidents that may occur before, during or after our online sessions. Spartans Basketball Academy cannot be held responsible for any equipment or property that is damaged during our online sessions. Please ensure mobile phones or tablets are fully charged, you have adequate Wi-Fi and that your child wheres appropriate clothing. For example their Spartans t-shirt and tracksuit bottoms. Your child must be clearly visible on screen to take part in our online sessions or they will be removed from the session. This is to ensure that children are taking part and not suffering from an injury off screen.
All players should bring the following items with them to our training sessions (this will be updated regularly). Parking is disallowed on site at most venues and entrances must not be blocked during drop off or pick up. Equipment that your child uses should be cleaned before and after each session:
Named Water Bottle
Appropriate Footwear and Clothing
Spartans T-shirt (for all sessions)
Spartans Reversible Kit for Games
Registrations are non transferable and non refundable.
Spartans t-shirts or hooded tops must be worn by all players during training. These can be purchased when we place a large order, if kit is not in stock.
If camps are cancelled we will offer credit towards a future camp, but not credit towards weekly training sessions. If your child is unable to take part in a camp for any reason we are unable to offer refunds or credit. This includes missing particular days due to injuries or other commitments.
If your child attends any tryout or callback this does not guarantee him/her a place in a team. If your child played for one of our teams previously he/she is not guaranteed a place in a team the following season. Attendance at training and games is essential if your child represents Spartans Basketball Academy. Attendance at training and games last season as well as punctuality may be taken into consideration when selecting teams. However, every child has to prove themselves at a tryout and a callback against other players before being selected. Assuming that your child will be selected because they were in a team last year is not how our Academy operates. If your child is not prepared to give their all at training and trials or attend regular training they may lose out. If there is a clash at one of our tryouts and another activity for your child, your child should speak with the coach in advance. Assuming that a Spartans tryout or callback is okay to miss or it doesn't matter, or your child can do the tryout another time may mean your child is not selected. Your child should speak with the coach to discuss in advance how a compromise can be made as this shows that your child has respect for the coach and the academy and their peers who will attend the tryouts..
Parents/guardians will be notified if their child is selected to represent one of our National League teams. Usually 10 players are selected for each game from a squad of approximately 15 players. Therefore players will not play in every game and not every player will receive equal court time. Selection for games and court time will be determined by the coach.
School Sessions (after school clubs)
Children that take part in after school clubs are not required to purchase Spartans Basketball Academy Membership. Please read our full terms and conditions above.