TERMS + CONDITIONS

All you need to know... 

Updated 22nd April 2022

Basketball England Membership

Players must be registered and affiliated with Basketball England in order to undertake any basketball activity, whether that is indoors/outdoors or individual/group.  

Information on how to do this can be found in the Basketball England Membership Hub.

 

Spartans Basketball Academy

Please read our Terms and Conditions carefully prior to making payment to Spartans Basketball Academy, and before your child attends any of our training sessions.

 

Once payment or a booking has been made, you have thus accepted our online booking terms and conditions. All of our registrations, payments for sessions and camps are non-refundable and non-transferable. Spartans Basketball Academy cannot be held responsible for any injuries or accidents that may occur during  any of our training sessions. 

All parents/guardians, children and players must have respect for other children, players, parents/guardians, coaches and staff. We expect players to be punctual and attend all booked training sessions. If your child is not turning up regularly to training sessions or are regularly late they are not guaranteed court time or a place in the team if playing games for our Academy. Your child may also be disallowed to represent their Local League  or National League team if they are not attending training sessions or regularly arriving late and this includes not being able to take part in our training sessions. If your child is unable to attend a training session please notify us in advance. In any of the above situations no refunds will be offered for any payments that have already been made.

All players must be registered  for £24 before any sessions can be booked. This fee may is now a one time registration fee. Spartans Basketball Academy has the right to refuse admission to a child if registration has not been paid in full. Players will not be added to a register until registration and session fees have been paid in full before sessions commence. Please do not put a coach in an awkward position by sending your child to a training session having not paid or completed all relevant forms. The coach will be given the register a few hours before each session, if your child is not on the register he/she will be unable to take part. 

All payments for sessions, camps, teams and online sessions are non refundable and non transferrable. Children cannot move from a particular training session during the week to another weekly training session. This includes moving from school to open sessions, from one camp to another or a a session on a particular day to another session that day.

There are no discounts or refunds available if your child misses a training session due to other commitments, illness, transport issues, lateness, injuries or anything else. We need our players to attend all training sessions to improve their skill and fitness and help their teams achieve success during the season. If your child is unable to attend CVL, NL sessions or Games throughout the season due to other commitments he/she should not join our Local League or NL teams. We need our players to be committed for the entire season. 

At Spartans Basketball Academy we do not allow players to train with, represent or play for another basketball club whilst being a member of our Academy. Please contact us if your child plays CVL, National League or represents another club before they join our Academy. In the event that your child joins another club after becoming a member of our Academy no refunds will be given and your child will not be able to represent Spartans Basketball Academy. If a child represents Spartans and is training with another club and this has not been discussed with us they may be asked to leave. No refunds will be offered in this instance.

If your child is unable to attend a training session, game, camp or tour we should be notified by email in advance as early as possible. This helps build a good relationship between players, parents and staff that works in favour of players, parents/guardians, coaches and the Academy. 

Sessions will take place  indoors on a full or half court. On occasion, full court training sessions may take place on half the court or outdoors due to other bookings at a particular training venue. Occasionally, sessions may be cancelled at short notice. In such an event, any cancelled sessions will be moved to another day or venue. If the session can not be replaced with an indoor or outdoor coaching session, it will be replaced with an online session. Alternative venues may include The German School, Tiffin Sports Centre, The Kingston Academy, Holy Cross School, YMCA Hawker, Grey Court School, Tedddington School  or Tiffin Girls' School. Please take this into consideration when making bookings with us.

Camps must be paid for in full even if your child is unable to attend all days of the camp. If a camp is cancelled by us for any reason any money paid will be credited to a camp at a future date, we are unable to offer refunds. If your child takes part in a single day or part of a camp, money must be received before the camp commences. Places for camps are given on a first come, first serve basis, and sometimes by invite only. If you have booked your child onto  a camp and have not made payment at the time of booking your child will be removed from the register to allow another child to take part.

All payments for sessions, camps, games, tournaments and private coaching must be paid for in advance. If you have not paid your child's  fees for training sessions, games, camps or private coaching they will no longer be allowed to take part in our Academy programme until monies have been paid. Spartans Basketball Academy has the right to refuse players from returning to the Academy if there are issues with late payments or behaviour. If there are issues with making payments please speak with us in advance so we can hep with this. If your child is on FSM we may be able to help with a discount in costs.

Spartans Basketball Academy have the right to refuse admission to training, camps, tournaments, private coaching or games.

Our Local League  and NL teams will have a reserve list (squad players) and those players on a reserve list may be given the opportunity to play in matches during the season. CVL and NL players will not be given equal court time during matches and this is determined by the coach. Not all children who are part of a CVL or National League team will play in every game.

Only Spartans uniforms/t-shirts may be worn for any of our training sessions and games. 

In the event that a training session is cancelled or moved due to Sports Hall unavailability, we will endeavour to provide an additional 'catch up' session when possible which may be outdoors, otherwise we will offer an online session as a replacement. Unfortunately, we are unable to offer a refund.

Spartans Basketball Academy expect a certain level of behaviour at all times which is agreed to prior to the start of the term, training or matches. We have the right to exclude a child from any training session, Local league game, National League game or any team (including a tour) if it is deemed that the child’s or parent/guardian's behaviour is rude, disruptive, unsafe or harms the reputation of Spartans Basketball Academy. We also reserve the right to not allow a child to represent our CVL/National League team or any team/tournaments if their behaviour conflicts with our code of conduct or their attendance is unsatisfactory below 90%. In any event a refund will not be issued. 

By your child becoming a Spartan, you consent to receiving emails and texts from Spartans Basketball Academy and photos being taken of your child during our training sessions, camps, games and tours for use on our social media platforms and on our website to promote the Academy and in some cases our partners. You may opt out of receiving our communications at any time by emailing us at hello@spartansbasketballacademy.com and asking to unsubscribe or asking to be removed from our mailing list.

Online Sessions

Your child must be supervised during our online sessions. Your child should warm-up before our online sessions commence and cool-down after the online session has finished. Spartans Basketball Academy cannot be held responsible for any injuries or accidents that may occur before, during or after our online sessions. Spartans Basketball Academy cannot be held responsible for any equipment or property that is damaged during our online sessions. Please ensure mobile phones or tablets are fully charged, you have adequate Wi-Fi and that your child wheres appropriate clothing. For example their Spartans t-shirt and tracksuit bottoms. Your child must be clearly visible on screen to take part in our online sessions or they will be removed from the session. This is to ensure that children are taking part and not suffering from an injury off screen.

Sessions During Covid-19 (March 2020 onwards) - updated 13/08/21

Sessions may take place indoors or outdoors. Please check whether the sessions you are booking are taking place indoors or outdoors as your child's experience will be different for each. School closures, venue closures, local lockdowns, national lockdowns and coaches that may have to self isolate may have an effect on what we can deliver on a weekly basis. In the event that sessions cannot take place at a venue, online sessions may be offered as a replacement.

All players should bring the following items with them to our training sessions (this will be updated regularly). Parking is disallowed on site at most venues and entrances must not be blocked during drop off or pick up. Equipment that your child uses should be cleaned before and after each session:

 

Named Water Bottle

Pre-pumped basketball

Hand Gel (applied at the start, during and end of each session)

Appropriate Footwear and Clothing

Spartans T-shirt (for all sessions)

Spartans Reversible Kit for Games

Face Mask for Pre-Screening and departure

 

Memberships are non transferable and non refundable.

Spartans t-shirts or hooded tops must be worn by all players during training. These can be purchased when we place a large order, if kit is not in stock.

Due to sessions taking place during the Coronavirus outbreak, children will only be able to take part in our sessions if they pass our pre-screening.  A refund will not be offered if your child is unable to attend any session. If your child becomes ill or has Coronavirus please notify us immediately.

 

Children must bring appropriate clothing for all weather conditions. We will follow Basketball England and Government regulations regarding how training sessions are conducted and what 'level' to operate at. However, we reserve the right to upgrade these levels further to protect our players, families and staff at any time.

 

Parents/guardians may not be allowed into the training area or Sports Hall until further notice. If a venue is within a school, parents will not be allowed in the school. There should be no congregating of people at the training venue. It is advised that players and their parents/guardians should not take public transport or car pool. Players and parents/guardians should line up outside the training venue 15 mins before the session is due to start.

 

If it is wet or raining there are limits to what can be done outside. Training will still take place if wet or raining at the discretion of the coach, but refunds will not be offered. In the event of a 'lockdown', change in Basketball England, Sport England, Venue, Government guidelines or a reduction in activity, a venue is closed or a coach needs to self-isolate, your child's session at a venue may become an online session. No refunds will be offered in this instance. Spartans Basketball Academy reserve the right to include players from different age groups at sessions to maximise numbers at training sessions.

In the event that Basketball England or Government regulations reduce the number of participants that can take part in group training, sessions may need to take place online for all players or there will be a rotational system of online sessions and face to face sessions. In this case, times may need to be changed to accommodate as many players as possible.

All payments for sessions including membership must be made at the time of booking a session otherwise your reservation will be cancelled. 

Spartans Basketball Academy reserve the right to cancel bookings at any time.

Camps

If camps are cancelled we will offer credit towards a future camp, but not credit towards weekly training sessions. If your child is unable to take part in a camp for any reason we are unable to offer refunds or credit. This includes missing particular days due to injuries or other commitments. 

If your child attends any tryout this does not guarantee him/her a place in the team. If your child played for one of our teams previously they are not guaranteed a place in a team the following season. Attendance at training and games is essential if your child represents Spartans Basketball Academy. Attendance at training and games last season as well as punctuality may be taken into consideration when selecting teams. However, every child has to prove themselves before being selected. Assuming that your child will be selected because they were in a team last year is not how our Academy operates. If your child is not prepared to give their all at training and trials or attend regular training they may lose out.

National League

Parents/guardians will be notified if their child is selected to represent one of our National League teams. Games may be rescheduled by the home or away team at any time and Government or Governing Body restrictions around COVID could have an adverse effect on whether games can take place. School closures, local lockdowns or other issues around venue hire, coach/player self isolation may also have an adverse effect on whether games can take place. In the event away games are cancelled we will try to reschedule where possible. In the event that home games are cancelled we will try to reschedule where possible. If home or away games cannot be rescheduled we will try and provide a training session at a local venue during game time. In the event that Government or Basketball England restrictions have an effect on games, training sessions or the season, online sessions will be offered to players as an alternative. Players will be expected to pay £20 per home game. Other costs include training sessions, kit and membership/licence. If for any reason your child decides not to play for Spartans during the season no refunds will be offered. 

In the event a venue cancels our bookings we will try to use an alternative venue. If this is not possible any fees credited will go towards kit, training or next term.

National League Basketball 2021 / 2022

If your child was selected for a team this season and has been promised a place next season without trialling, their place will only be granted next season if 1). Your child has been regularly taking part in training sessions (minimum of 90%) during the spring and summer term including online. 2). Your child has been making physical and skill improvements and has been respectful to their teammates and coaches. 3). There are teams next season for your child to represent. 

School Sessions (after school clubs)

Children that take part in after school clubs are not required to purchase Spartans Basketball Academy Membership for these school sessions. Please read our full terms and conditions above. In the event that sessions are cancelled due to school closures or lockdowns, online sessions may be offered as a replacement if face to face sessions cannot be offered at a later date.