Please read these Terms & Conditions carefully before booking any Spartans Basketball Academy (“Spartans”, “we”, “us”, or “our”) activities. By making a booking, payment, purchasing membership, or allowing your child to attend any Spartans activity, you confirm that you have read, understood, and accepted these Terms & Conditions.

These Terms & Conditions apply to all Spartans Basketball Academy activities, including (but not limited to) training sessions, camps, tournaments, private coaching, school sessions, tours, CVL teams, National League teams, and any other events organised by the Academy.

Bookings & Membership
1.1 All players must complete the relevant registration/booking forms and make payment in full before attending any Spartans activity.

1.2 Spartans Basketball Academy annual membership is £24 per player and is valid from 1 September to 31 August each year.

1.3 Players under the age of 18 must have the consent of a parent or legal guardian to participate.

1.4 Spartans Basketball Academy reserves the right to refuse admission to any player if:

* Membership has not been purchased;
* Registration forms have not been completed;
* Payments are outstanding; or
* There are concerns regarding conduct, attendance, safeguarding, or welfare.

1.5 All fees are payable in advance and are non-refundable and non-transferable unless otherwise stated within these Terms & Conditions or required by law.

1.6 Children may not transfer between weekly training sessions unless expressly authorised by Spartans Basketball Academy.

1.7 No refunds, credits, or discounts will be provided for missed sessions, holidays, illness, injuries, or other absences.

1.8 Parents experiencing financial difficulties should contact us as soon as possible. Spartans Basketball Academy may, at its discretion, offer payment plans or reduced fees for families eligible for Free School Meals (FSM).

1.9 Membership of Spartans Basketball Academy does not guarantee participation in any specific team, competition, tournament, tour, event, or programme offered by the Academy.

Communication & Media Consent
2.1 By registering your child with Spartans Basketball Academy, you consent to receiving club-related communications via email, text message, or other reasonable methods.

2.2 Spartans Basketball Academy regularly takes photographs and videos during training sessions, games, camps, tournaments, tours, and other Academy activities. These images and recordings may be used to promote Spartans Basketball Academy and its activities, including (but not limited to):

Social media posts and stories;
The Spartans Basketball Academy website;
Digital and printed flyers;
Posters and advertisements;
Newsletters and email communications; and
Promotional materials produced in conjunction with sponsors and partner organisations.

2.3 Consent for the use of photographs and videos is obtained through the Spartans Basketball Academy booking and membership forms. By selecting the relevant consent box, parents/guardians agree to the use of their child’s image for the purposes outlined in Section 2.2.

Parents/guardians may withdraw their consent at any time by contacting hello@spartansbasketballacademy.com. Spartans Basketball Academy will make reasonable efforts to cease any future use of photographs and videos; however, consent cannot be withdrawn retrospectively for materials that have already been published, distributed, or shared prior to the date of withdrawal.

Health & Safety
3.1 Parents/guardians are responsible for informing Spartans Basketball Academy of any medical conditions, allergies, injuries, or additional needs at the point of registration and for notifying us of any subsequent changes.

3.2 Participation in basketball activities involves an inherent risk of injury. All players participate at their own risk.

3.3 Spartans Basketball Academy accepts no liability for injury, loss, or damage to personal property except where caused by our negligence or where liability cannot legally be excluded.

3.4 Parents/guardians are responsible for ensuring their child is medically fit to participate.

3.5 In the event of an accident or medical emergency, and where a parent/guardian cannot be contacted, Spartans Basketball Academy reserves the right to seek appropriate medical treatment for a player. Any costs associated with such treatment shall remain the responsibility of the parent/guardian.

Training Sessions
4.1 Players are expected to wear Spartans Basketball Academy clothing where required:

Spartans T-shirt for training sessions;
Spartans game uniform (jersey and shorts) for matches.

4.2 Sessions are generally held indoors but may occasionally take place outdoors or in alternative facilities due to venue availability.

4.3 Spartans Basketball Academy reserves the right to:

Change venues;
Amend session times;
Combine age groups; and
Replace sessions with online or fitness-based activities where necessary.

4.4 Open Sessions will consist of a minimum of ten sessions per term and may include up to twelve sessions.

4.5 In the event of circumstances beyond our control (including venue closures, adverse weather, coach illness, or other unforeseen events), Spartans Basketball Academy may reschedule sessions or provide a suitable alternative.

4.6 Players should bring:

A named drinks bottle;
A fully inflated basketball;
Appropriate sports footwear and clothing;
Spartans training apparel; and
Game uniform where applicable.

4.7 Spartans Basketball Academy reserves the right to place players in the age group, team, or training environment it considers most appropriate for their development, ability, maturity, welfare, and the needs of the Academy.

Code of Conduct
5.1 All players, parents/guardians, coaches, officials, and spectators are expected to treat others with respect at all times.

5.2 The following behaviours will not be tolerated:

Abuse or intimidation;
Violent or threatening behaviour;
Bullying, discrimination, or harassment;
Unsporting conduct; and
Conduct that brings Spartans Basketball Academy into disrepute.

5.3 Players are expected to attend sessions punctually and consistently. Persistent lateness or poor attendance may result in a player’s place being offered to another participant.

5.4 Parents/guardians should notify coaches as early as possible if their child is unable to attend a session or game.

5.5 Players are expected to uphold the values of Spartans Basketball Academy both in person and online. Behaviour on social media that damages the reputation of the Academy, its members, or its partners may result in disciplinary action.

5.6 Spartans Basketball Academy operates a strict NO DRUGS, VAPING, SMOKING, AND ALCOHOL policy. Any player found consuming, promoting, or in possession of such substances may be suspended or permanently removed from the Academy.

5.7 Spartans Basketball Academy reserves the right to suspend or permanently remove any player or parent/guardian whose behaviour is considered:

Unsafe;
Disruptive;
Abusive;
Harmful to the welfare of others; or
Detrimental to the reputation of the Academy.

5.8 No refunds, credits, or transfers will be provided where membership or participation is terminated due to disciplinary reasons.

5.9 Spartans Basketball Academy reserves the right to temporarily suspend any player from participation in any Academy activity while investigating concerns relating to conduct, safeguarding, welfare, attendance, or breaches of these Terms & Conditions. No refunds, credits, or transfers will be provided during any period of suspension.

Participation with Other Clubs
6.1 Players representing Spartans Basketball Academy in CVL or National League competitions are expected to prioritise their commitments to the Academy.

6.2 Any player wishing to train or compete with another basketball club must discuss this with Spartans Basketball Academy in advance.

6.3 Spartans Basketball Academy reserves the right to restrict participation or terminate membership where a player’s commitments conflict with Academy expectations.

6.4 Where a player has represented Spartans Basketball Academy during a season and subsequently confirms their intention to register, train, or compete with another basketball club, they will no longer be eligible to participate in any Spartans Basketball Academy activities from the date that intention is communicated to, or otherwise becomes known by, Spartans Basketball Academy. This includes any previously booked Open Sessions, camps, training sessions, or other Academy activities, unless expressly agreed in writing by Spartans Basketball Academy. No refunds, credits, or transfers will be provided for any cancelled or unused bookings.

CVL & National League Teams
7.1 Selection for CVL and National League teams is at the sole discretion of the coaching staff.

7.2 Players are expected to maintain a minimum attendance level and demonstrate commitment throughout the season.

7.3 Playing time is not guaranteed and is determined by coaches based on factors including:

Attendance;
Effort and attitude;
Performance;
Team requirements; and
Opponent and game circumstances.

7.4 Spartans Basketball Academy reserves the right to remove a player from a team, squad, tournament, or tour if attendance, conduct, or commitment falls below the standards expected.

7.5 All coaching decisions, including team selection, playing time, positions, captaincy, and squad selection, are final and are not subject to appeal.

Camps
8.1 Camp fees must be paid in full before attendance.

8.2 Camp places are allocated on a first-come, first-served basis unless otherwise stated.

8.3 No refunds, credits, or transfers will be issued for:

Missed days;
Partial attendance;
Illness or injury; or
Changes to personal circumstances.

8.4 If Spartans Basketball Academy cancels a camp, affected families will be offered either:

A credit towards a future camp; or
An alternative arrangement at our discretion.

8.5 Spartans Basketball Academy reserves the right to limit camp attendance and to operate invitation-only camps where appropriate.

8.6 Spartans Basketball Academy reserves the right to operate waiting lists for any training session, camp, or Academy activity. Where attendance, punctuality, or commitment falls below an acceptable standard, Spartans Basketball Academy may withdraw a player’s place and offer it to another participant. No refunds, credits, or transfers will be provided in such circumstances.

Safeguarding
Spartans Basketball Academy is committed to safeguarding and promoting the welfare of all children and young people.

If you have a safeguarding concern, please contact:

Club Welfare Officer: Sandra Sarapenko
Email: cwo@spartansbasketballacademy.com

Alternatively, contact:

Kingston Safeguarding: 020 8547 5008
NSPCC Helpline: 0808 800 5000

Data Protection
10.1 Spartans Basketball Academy will collect, process, and store personal information in accordance with applicable UK data protection legislation, including the UK GDPR and Data Protection Act 2018.

10.2 Personal information will only be used for:

Club administration;
Communication with parents/guardians;
Safeguarding requirements;
Competition registration; and
Operational and legal purposes.

Parent & Guardian Conduct
11.1 Parents and guardians are expected to conduct themselves respectfully at all times when attending Spartans Basketball Academy activities.

11.2 Parents/guardians must not:

Use abusive, threatening, or discriminatory language;
Challenge or confront coaches, officials, volunteers, or opposing players during or after sessions or games; or
Use social media, messaging groups, or other public forums to criticise, harass, or damage the reputation of Spartans Basketball Academy, its players, coaches, volunteers, or partners.

11.3 Spartans Basketball Academy reserves the right to suspend or terminate a player’s membership where the conduct of a parent or guardian is deemed unacceptable, disruptive, unsafe, or harmful to the welfare of others or the reputation of the Academy.

Communication with Coaches and Staff
12.1 Parents/guardians and players must not contact Spartans Basketball Academy coaches or volunteers directly via their personal telephone numbers, email addresses, social media accounts, or messaging platforms unless expressly authorised to do so by Spartans Basketball Academy.

12.2 All questions, concerns, feedback, and administrative enquiries should be directed to the Spartans Basketball Academy office via hello@spartansbasketballacademy.com.

12.3 Where appropriate, Spartans Basketball Academy may permit communication through the official Spartans WhatsApp number. Any such communication must remain respectful, relevant, and within reasonable hours.

12.4 Spartans Basketball Academy reserves the right to withdraw communication privileges and take appropriate action where this policy is not adhered to.

12.5 Spartans Basketball Academy is committed to protecting the wellbeing, privacy, and personal time of its coaches, volunteers, and staff. Any inappropriate communication, harassment, intimidation, or repeated attempts to contact coaches outside of the Academy’s approved communication channels may result in disciplinary action, suspension, or termination of membership.

Collection of Children
13.1 Parents/guardians are responsible for ensuring their child is dropped off and collected promptly at the published session times unless they are making their own way home.

13.2 Spartans Basketball Academy accepts responsibility for players only during the advertised session times and not before or after activities have commenced or concluded.

13.3 Repeated late collection of children may result in warnings, additional charges where appropriate, or suspension from Academy activities.

Tours & Overseas Travel
14.1 Parents/guardians are responsible for ensuring that players have valid passports, visas (where applicable), travel insurance, and any other documentation required for participation in domestic or international tours.

14.2 All tour fees are subject to the payment terms communicated at the time of booking and are non-refundable unless otherwise stated.

14.3 Spartans Basketball Academy reserves the right to remove a player from a tour or associated activities due to misconduct, safeguarding concerns, or breaches of the Code of Conduct. Any additional costs incurred as a result of such removal shall be the responsibility of the parent/guardian.

14.4 Spartans Basketball Academy shall not be responsible for losses arising from incomplete travel documentation, denied entry, missed transport connections, or circumstances beyond its reasonable control.

Photography & Personal Belongings
15.1 Photography and filming by parents, guardians, or spectators may be restricted at certain activities for safeguarding reasons. Any images or videos taken must not be shared publicly without appropriate consent.

15.2 Spartans Basketball Academy accepts no responsibility for the loss, theft, or damage of personal belongings brought to sessions, games, camps, or tours.

15.3 Any lost property retained by Spartans Basketball Academy for more than 30 days may be donated, recycled, or disposed of at the Academy’s discretion.

15.4 Parents/guardians shall be responsible for any wilful, reckless, or malicious damage caused by their child to Academy equipment, venue facilities, or the property of Spartans Basketball Academy, and may be required to reimburse any associated repair or replacement costs.

Force Majeure
16.1 Spartans Basketball Academy shall not be liable for any delay, cancellation, or failure to perform its obligations where such delay or failure results from circumstances beyond its reasonable control, including but not limited to adverse weather, venue closures, pandemics, industrial action, power failures, transportation disruption, government restrictions, or other unforeseen events.

16.2 In such circumstances, Spartans Basketball Academy will use reasonable endeavours to provide an alternative session, rearranged activity, or credit where appropriate, but shall not be obliged to provide refunds unless required by law.

School Sessions
17.1 Spartans Basketball Academy Membership and Spartans training apparel are not required for school-based sessions unless otherwise specified.

17.2 If minimum participant numbers are not met for an after-school club, parents/guardians will receive a full refund.

17.3 Parents/guardians will be notified as soon as reasonably practicable and no later than the Friday before the club is due to commence.

17.4 The Spartans Basketball Academy Code of Conduct applies to all school sessions delivered by the Academy.

General
18.1 Whilst Spartans Basketball Academy endeavours to ensure all information published on its website, social media channels, promotional materials, and booking platforms is accurate, we reserve the right to amend venues, dates, times, coaches, programme content, and schedules where necessary.

18.2 Spartans Basketball Academy reserves the right to amend these Terms & Conditions at any time. The most recent version will always be available upon request and on our website.

18.3 Any concerns or complaints should be raised in writing to hello@spartansbasketballacademy.com. Spartans Basketball Academy will endeavour to acknowledge complaints within five working days and respond within a reasonable timeframe.

18.4 By completing a booking, purchasing membership, or permitting a child to participate in any Spartans Basketball Academy activity, parents/guardians acknowledge that they have read, understood, and agree to abide by these Terms & Conditions in full.

Last Updated: July 2026